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Admissions is the path from applicant to student. A complete cycle collects applications, verifies requirements, records the decision, prepares enrollment, and converts accepted applicants into student records.

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Lifecycle

1

Create an admission cycle

Set the intake period, target program or academic level, application dates, and requirements.
2

Open the cycle

Once open, applicants can find the cycle and submit applications from the personal workspace.
3

Review applications

Check identity information, form responses, documents, and application status.
4

Record a decision

Accept, reject, or waitlist the applicant.
5

Prepare enrollment

Assign a section and review proposed classes. Use warnings and overrides only when the registrar approves the change.
6

Convert to student

Conversion creates the student record, period enrollment, class enrollments, and a draft invoice when billing applies.

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Application statuses

StatusUse it for
DraftApplicant or staff has started but not submitted.
SubmittedApplication is ready for review.
Under reviewStaff is checking the application.
AcceptedApplicant can move toward enrollment.
WaitlistedApplicant may be accepted later if capacity opens.
Rejected or withdrawnApplication will not continue.
Cleared for enrollmentRegistrar can finalize pre-enrollment.
ConvertedApplicant is now a student record.

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Document review

Open the application’s Documents tab to verify each required file. Use remarks when you reject a file so the applicant knows what to fix.
Filter applications by cycle and document status when you need to find incomplete or pending files during a large intake.

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Conversion checklist

Before converting an applicant, confirm:
  • The application is accepted and cleared for enrollment.
  • Required documents are verified or waived according to school policy.
  • The program, academic level, section, and academic period are correct.
  • Proposed classes are correct and warnings have been resolved.
  • Billing setup is ready if invoices should be generated.
Conversion is a one-time operational step. After conversion, class changes move through the standard enrollment workflow, not the admissions workflow.