Setup order
Create the academic calendar
Add the academic year, terms, and academic periods. Classes and enrollments are
created at the academic period level.
Add stages, levels, and grading periods
Add academic levels for grade or year levels. Add grading periods when teachers
record grades in separate windows such as prelim, midterm, and final.
Create programs and curricula
Add colleges and departments if your school uses them, then create programs and
attach curriculum versions.
Create courses
Add course records once. A course describes what is taught; a class describes
when, where, and by whom it is taught.
Academic hierarchy
| Record | Use it for |
|---|---|
| Academic year | The top-level school year, such as 2026-2027. |
| Academic term | A major division of the year, such as First Semester or Quarter 1. |
| Academic period | The instructional window where classes, enrollments, and grades happen. |
| Academic level | A student’s grade level or year level. |
| Grading period | A grade entry window inside an academic period. |
Programs, curricula, and courses
Programs describe a course of study. Curricula describe the required courses for a program version. Courses are reusable subject records that can be offered as classes in any period.A program can represent any course of study your school organizes around, such as
a level, track, or department.
Classes and sections
A class is a scheduled offering of a course. It includes the period, teacher, schedule, room or resource, capacity, and reservation rules. A section is a fixed group of students who take classes together within a program or level.Reservation rules
| Reservation | Meaning |
|---|---|
| Open | Any eligible student can enroll while seats are available. |
| Reserved for a section | Only students in that section can enroll. |
| Reserved for programs | Only students in selected programs can enroll. |