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A grade submission is the formal act of finalizing your gradebook for a class and routing it to an administrator for approval. Until you submit, grades exist only in the gradebook; once a submission is approved, Edurie automatically creates a Course Outcome (transcript entry) for each student enrolled in the class. Because approved grades become part of the academic record, the submission process is designed to be deliberate and trackable.

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Submission lifecycle

Every grade submission moves through a defined set of statuses: 
DRAFT → SUBMITTED → APPROVED
              ↘ REJECTED
              ↘ RETURNED (for corrections)
              ↘ REDRAFT (reset to draft for rework)
StatusMeaning
DraftThe submission has been created but not yet sent for review
SubmittedThe teacher has sent the submission to the approval queue
ApprovedAn administrator has approved the submission; course outcomes are now created
RejectedThe submission was rejected; the teacher may need to restart the process
ReturnedThe reviewer sent the submission back so the teacher can make corrections
RedraftThe submission has been reset to draft status for rework before resubmitting

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Before you submit

Before creating a grade submission, make sure:
  • The class has a grading scheme assigned.
  • You have entered scores for all grade items in every grading period.
  • All grading periods are locked (required before submission is accepted).
  • You have published the grades so students can see them.
Once a grade submission is approved, the gradebook becomes read-only and course outcomes are permanently recorded on student transcripts. Any corrections after approval require a Grade Amendment Request. See Grade Amendments for details.

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Submit grades for a class

1

Lock all grading periods

In the gradebook, lock each grading period. Edurie requires all periods to be locked before it accepts a submission. If any period is still open, the submission request will be rejected with a validation error.
2

Create a grade submission

Navigate to Grading → Grade Submissions and select New Submission. Choose the class from the list. Edurie validates that the class has a grading scheme and that no active submission already exists for it.
3

Review and submit

Review the submission summary — it shows the class, grading period, and a snapshot of computed grades. Select Submit for Approval to move the submission from Draft to Submitted and place it in the administrator’s review queue.
4

Wait for approval

The assigned administrator reviews the submission. You can track its status in Grading → Grade Submissions.
5

Approved — course outcomes created

When the administrator selects Approve, Edurie marks the submission as Approved and automatically generates a Course Outcome for each enrolled student, using the grades computed from the gradebook snapshot.

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The approval workflow

Administrators (or roles assigned to the approval process) act on submitted grade submissions from their review queue.
Selecting Approve finalizes the submission. Edurie creates Course Outcomes for all students in the class, recording each student’s final grade, pass/fail status, and the source as GRADEBOOK. The submission status changes to Approved and the gradebook becomes read-only.

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Grade period unlock requests

If you need to edit scores in a locked grading period — for example, because a reviewer returned the submission — you must request an unlock.
1

Create an unlock request

Navigate to Grading → Unlock Requests and select New Request. Choose the class and grading period you need to edit, and provide a reason.
2

Wait for approval

An administrator reviews and either approves or rejects the request.
3

Edit and re-lock

Once approved, the period lock is lifted and the gradebook is editable. After making your corrections, lock the period again before resubmitting.
Unlock requests apply only to periods that are locked but whose grade submission has not yet been approved. If the submission is already approved, you need a Grade Amendment instead.

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Tracking submissions across all classes

Administrators can view the submission status for every class in a given period from a single compliance view. Navigate to Grading → Grade Submissions and filter by academic period or class. The list shows each class, its current submission status, the submitting teacher, and the date of the last status change. Use this view to identify classes that are overdue for submission or waiting on approval.

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Course outcomes

When a grade submission is approved, Edurie creates a Course Outcome for each enrolled student. A course outcome is the official transcript entry for the student in that class and enrollment. It records:
FieldDescription
GradeThe final computed grade (letter grade or numeric, depending on the scheme)
Pass/FailPASSED, FAILED, ENROLLED, or DROPPED
SourceGRADEBOOK (from an approved submission) or MANUAL (entered directly)
Course outcomes are the source of truth for student transcripts and are surfaced in enrollment records and official reports.