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A fee structure is the foundation of student billing in Edurie. It defines exactly what a student will be charged for a given enrollment — for example, “Tuition AY 2025-2026” — and contains all the individual fee components, tax settings, discounts, and payment plan details for that period. When a student is enrolled, Edurie matches them to the appropriate fee structure and auto-generates a draft invoice from it.

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Core concepts

Before creating your first fee structure, understand the objects that make it up:

Fee Structure

The top-level named configuration for a set of charges. A fee structure has a name, an academic period scope, and a status (draft, active, or archived).

Fee Structure Component

An individual line item within a fee structure — for example, Tuition Fee, Lab Fee, or Library Fee. Each component has a name, amount, fee category, and optional tax rate.

Fee Category

A label that groups related fee types — for example, “Academic Fees” or “Miscellaneous.” Categories help with reporting and keep your invoice line items organised.

Payment Plan Template

A reusable installment schedule attached to a fee structure. It splits the total amount into scheduled due dates so students can pay in installments.

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Creating a fee structure

Follow these steps to set up a complete fee structure, including components and a payment plan.
1

Create the fee structure

Navigate to Billing → Fee Structures and select New Fee Structure. Enter a name (for example, “Tuition AY 2025-2026”), a description, the academic year, and the currency.The fee structure is created in draft status. You can safely add components and a payment plan before activating it.
2

Add fee categories (if needed)

If you need a new grouping label, create it first under Billing → Fee Categories. Existing categories can be reused across multiple fee structures.
3

Add fee components (line items)

For each charge, open the fee structure and select Add Component. Provide a name (e.g., “Tuition Fee”), the amount, the fee category, and the applicable tax rate.Repeat this for every line item — for example, Lab Fee, Library Fee, or Student Activity Fee. Each component appears as a separate line on the generated invoice.
4

Attach a payment plan template

If your institution allows installment payments, open the Payment Plan tab and add a payment plan template. Define each installment with a due date and the percentage of the total amount it covers.
Percentages across all installments must sum to exactly 100. You can define as many installments as needed — semester plans, quarterly plans, and monthly plans are all supported.
5

Scope the fee structure

Scoping determines which students the fee structure applies to. Open the Scopes tab and add scopes by program, enrollment type, or a combination of both.When a student is enrolled in a matching program or enrollment type, Edurie selects this fee structure automatically for invoice generation.
6

Apply discounts or coupons (optional)

Attach pre-configured discounts or coupons to the fee structure for eligible students.
  • Discounts — percentage or flat-amount reductions applied at the fee structure level.
  • Coupons — code-based, single-use or limited-use reductions applied when invoicing.
Both are reflected on the generated invoice as line item adjustments.
7

Activate the fee structure

Once you are satisfied with all components and settings, select Activate so Edurie can use the fee structure for invoice generation. Only active fee structures are matched during enrollment conversion.
Invoice generation happens at the moment an admission application is converted to a student record, not when the application is submitted. Make sure the relevant fee structure is active before the enrollment conversion takes place, or no invoice will be auto-generated for that student.

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Tax rates

Tax rates are configured separately under Billing → Tax Rates and referenced by components. Once created, select the tax rate on any fee component where the tax applies. Tax amounts are calculated per component and shown as separate lines on the invoice.

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Archiving a fee structure

When a fee structure is no longer needed for new enrollments, archive it rather than deleting it from the fee structure’s action menu. Archived fee structures are preserved for historical invoices but cannot be matched to new enrollments.
Archiving a fee structure does not affect invoices that have already been generated from it. Existing draft and open invoices remain unchanged. If you need to update charges for an existing cohort, revise the individual invoices instead.

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Document numbering

Invoices generated from fee structures receive document numbers based on your configured document series. Set up or manage series under Billing → Document Series. See the Invoices page for full details on document numbering.