Hierarchy at a glance
| Entity | What it represents | Example |
|---|---|---|
| Academic Year | The top-level school year | 2024–2025 |
| Academic Term | A major division of the year | First Semester, Q1 |
| Academic Period | An instructional period within a term | First Semester AY 2024–2025 |
| Academic Stage | An optional sub-division of a period | Midterm Stage, Finals Stage |
| Grading Period | A window within a period where grades are recorded | Preliminary, Midterm, Final |
| Academic Level | A grade or year level a student occupies | Grade 7, 1st Year |
Academic Levels
An Academic Level represents where a student sits in your institution’s structure. Edurie supports two variants:- K-12 grade levels — Sequential grade designations such as Kindergarten, Grade 1 through Grade 12. Sections and programs in a K-12 setup reference these levels.
- HEI year levels — Higher education year designations such as 1st Year, 2nd Year, 3rd Year, and 4th Year. HEI sections (cohorts) reference these levels through their associated program.
Grading Periods
A Grading Period is a named window within an Academic Period during which teachers record grades. Multiple Grading Periods can exist within a single Academic Period, allowing you to capture Preliminary, Midterm, and Final grades separately — each with its own open and close dates for grade submission.Grading Periods are optional. If your institution records only a single final grade per period, you do not need to configure them. They become important when you use Edurie’s gradebook features.
Setting up your academic calendar
Follow these steps to build the full Academic Structure for a new school year.Create an Academic Year
Navigate to Academics → Structure → Academic Years and select New Academic Year.Provide:
- Name — A human-readable label (e.g., 2024–2025).
- Start date and End date — The boundaries of the school year.
- Status — Set to Active when the year is current.
Add Academic Terms
Under the Academic Year you just created, select Add Term.Terms divide the year into major instructional blocks. Common patterns include:
- Semester-based — First Semester, Second Semester (+ optional Summer Term).
- Trimester-based — First Trimester, Second Trimester, Third Trimester.
- Quarter-based — Q1 through Q4.
Create Academic Periods
Within each Term, create one or more Academic Periods. An Academic Period is the unit at which classes are offered and enrollments are opened.For most institutions, one period maps to one term (e.g., First Semester AY 2024–2025). Schools with block scheduling or modular calendars may use multiple periods within a single term.
Define Academic Stages (optional)
If your institution divides a period into distinct instructional phases — for example, a Midterm Stage and a Finals Stage — add Academic Stages under the period.Stages are informational markers used to segment the period in reports and gradebook views. They do not change how classes or enrollments work.
Configure Grading Periods (optional)
If teachers record separate grades at multiple points in the period, create Grading Periods. Each Grading Period has a name, a sequence number, and dates during which grade entry is open.Typical Grading Periods for a semester-based setup:
- Preliminary (sequence 1)
- Midterm (sequence 2)
- Final (sequence 3)