Grade amendments are scoped to one student in one class — not to an entire grade submission. You request an amendment for a specific student’s enrollment, not for the class as a whole. This keeps the correction targeted and auditable.
Amendments vs. unlock requests
Use the right tool depending on where you are in the submission lifecycle:| Situation | Use |
|---|---|
| Grades are locked but the submission is not yet approved | Grade Period Unlock Request |
| The submission has been approved and you need to correct one student’s grade | Grade Amendment Request |
When to use a grade amendment
File an amendment when:- A data-entry error was discovered after approval (e.g., a score was entered for the wrong student).
- Additional coursework was accepted late and the grade needs to be updated.
- An administrative review determined the original grade was incorrect.
Preview an amendment before submitting
Before filing a formal amendment, you can preview the impact of the change — for example, to see what the recalculated grade would look like — without creating a request. Use the Preview action on the amendment form to see the projected grade before submitting.Create a grade amendment request
Confirm the submission is approved
Grades for the class must already be approved. If the submission is still pending or hasn’t been submitted yet, use the gradebook to correct scores directly — no amendment is needed at that stage.
Identify the student and class
Select the student’s course enrollment. Edurie pulls in the student’s current course outcome — the grade on record before the amendment — so you can compare before and after.
Specify the grading period (optional)
If the amendment applies to a specific grading period (e.g., you only need to change a Midterm grade), select that period. Leave blank if the amendment covers the student’s overall final grade for the class.
Provide a reason
Enter a clear, specific reason for the amendment. This reason is recorded in the audit trail and reviewed by the approver.
The approval workflow
After you submit, an administrator (or the role configured in your institution’s amendment approval process) reviews the request.- Approve and finalize
- Reject
The reviewer selects Finalize to approve the amendment. Once finalized, you can edit the underlying scores in the gradebook for the affected student. When you are done, select Finalize Amendment to trigger the grade recalculation. Edurie updates the student’s course outcome with the corrected grade and marks the amendment as Approved. The change is recorded in the audit log alongside the original grade.
Amendment lifecycle
| Status | Meaning |
|---|---|
| Draft | Request created but not yet submitted |
| Submitted | Sent to the approval queue |
| Under Review | In a multi-step approval process |
| Approved | Amendment finalized; course outcome updated |
| Rejected | Denied by the reviewer; no grade change |
| Closed | Auto-closed after 7 days of inactivity (see below) |
Auto-close after inactivity
If no action is taken on a grade amendment request for 7 days, Edurie automatically closes the request. A closed request does not update the student’s grade. If the amendment is still needed, you must file a new request and provide an updated reason.
Tracking open amendments
Administrators can view all open, approved, and closed amendment requests from the Grading → Grade Amendments list. Filter by class, academic period, student, or status to find requests that require action.How an approved amendment affects the transcript
When an amendment is finalized, Edurie updates the student’s Course Outcome record for that class and enrollment. The update includes:- The corrected grade value
- Updated pass/fail status (if the grade crosses a passing threshold)
- A reference to the amendment request that authorized the change
GRADEBOOK — the amendment is treated as a correction to the approved submission, not a manually entered grade. Both the original grade and the corrected grade are visible in the amendment’s audit history.